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Request for Waiver of Bid Procurement Program Description and Current Operations Date: Service or Goods to be Purchased Estimated Expenditure Amount: Vendor Name: Department: Department Contact Person: Department Program: Requisition Number: PLSS Monuments and Accessories. $12,000 Berntsen International, Inc. Planning & Development Daniel Frick, Dane County Surveyor PLSS Re-Monumentation Program Chapter 25 of Dane County Ordinance codifies the County's purchasing and contracting process. Included in this chapter, 25.11(20) allows for exceptions to the competitive bidding process for a variety of reasons. Below is a list of exceptions specified in the ordinance. Choose the one most appropriate to your request. Emergency procurement X Only one vendor possesses the unique and singularly available ability to meet the Department's requirements X When unique and specific technical qualifications are required When special adaptation for a special purpose is required When a unique or opportune buying condition exists III. State your rationale for request for waiver. Please be specific. This request is for the purchase of Flared Stainless Steel Pipe with Naval Bronze Cap, Public Land Survey Corner Monuments and accessories (thin line marking posts, spikes and stamped washers. We have developed a specific set of standards based on the materials we are able to obtain from this vendor. We strongly want to continue that standard to have uniformity across the county. This standard monument is consistent with the US Bureau of Land Management specifications. We have located one other vendor on-line that will manufacture similar monuments. The price quoted was estimated by them to be roughly 30% higher than our local vendor. These are very bulky and very heavy objects, and by ordering from this local vendor we are able to save a substantial amount on freight charges by picking up our orders at the fabrication facility.