PO Rec/Sup 2016-2020 - Laserfiche WebLink

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Some files are printed in duplicate. Most copies will be tri -folded for mailing; others will remain unfolded and be delivered as flat copies. Turnaround time on tax bills is critical. We require 24-hour turnaround times for business day processing. Files sent on Friday morning must be returned on Monday by noon. The tax bills are generally printed during the last week in November and first two weeks in December. Tax bill files are separated into Personal Property and Real Estate for the 60 municipalities so there are 120 files processed during his period. Printing of bills must be strictly accounted for. The number of bills indicated in the notification of file transmittal emailed to the PROVIDER must match the number of bills printed. Discrepancies must be investigated and reconciled between parties within 24 hours. PROVIDER must provide folding and insertion into window envelopes for local municipalities who desire to sort their own tax bills and contract separately with the PROVIDER for the service. Postage and delivery to the local USPS branch may also be selected. The PROVIDER shall provide on-site sorting space, and shall separately invoice the subject municipality for the folding, insertion, and/or postage services they provide for the subject at an established rate per service. This rate shall not be different in same year for any municipality. PROVIDER will securely warehouse all County overstock for use on future projects at no charge to Dane County. 12. Assessment Rolls will be printed landscape duplex on 8-1/2" x 11" 20 Ib. paper and three hold punched on top 11" side. Rolls can be printed as early as January, but in some years are printed as late as June. The initial file needs to be sent to the printing company along with auxiliary reports, collated and placed in binders to be picked up by assessors. Turnaround time cannot exceed two weeks. Additional rolls may be printed throughout the year. Assessment rolls range in size from 6 printed sides to 2200 printed sides per district. 13. Final Installment Notices — Notices for the final tax payment installment are printed in May and mailed to all taxpayers who have not fully paid their taxes for the prior year. The Notice must be printed portrait one -side on 8-1/2" x 11" 20 Ib. bond with a perforation 3-2/3 from the bottom; the lower page portion is to be detached and mailed with payment to Dane County. Final Installment Notices must be printed with an OCRA font (ISO 1073-1; 1976) at the bottom of the page. Proposers must be able to apply the data line to each notice perfectly so this font and placement is readable by the Remittance Processor used by the County. The character string will be part of the PDF. Placement and readability must be verified before notices are printed annually. These sorted notices must be inserted into window envelopes along with blue preprinted #9 return envelopes. This mailing must be done on the same day at the same United State Post Office branch. 14. Double -window Envelopes for Tax Bill and Final Installment Notice Mailing This envelope must provide complete visibility of the entire taxpayer mailing address and the County return address, conforming exactly to the folded notice inside. The PROVIDER will obtain, provide and warehouse overstock on double -window envelopes and #9 return envelopes suitable for mailing tax documents. Page 10 of 15